Schedify is a white-label platform that runs the whole operation — one branded site for students, trainers and admins. Schedule lessons against prepaid credits, manage students and trainers, take payments at the counter, and issue Swedish-compliant invoices with VAT and one-click bookkeeping export. Confirmations, reminders and cancellation rules run automatically — replacing spreadsheets and missed appointments. From driving schools to fitness studios: set up in hours, no setup fees, no lock-in, GDPR-compliant by default.
PLATFORM PREVIEW
Admins run the whole business — schedule, students, payments and the books. Trainers manage their week. Students book with ease.
Add your business, set session lengths, lead times, and cancellation rules.
Invite trainers and students by email. Trainers set hours. Students get credits.
Bookings, reminders, attendance, credits, payments and invoicing — one system, all in one place.
Everything your training business runs on — not just the calendar.
Students see only their trainer's open slots. Rules enforced automatically.
Prepaid credits. Auto-refunded on valid cancellation. Zero reconciliation.
Trainers mark each session in two taps. Admins see what's left unmarked.
2-hour pre-session reminders. Nightly auto-marking of past sessions.
Bookings appear in Google Calendar, iCal, or Outlook automatically. No double-entry.
Encryption, anonymisation, row-level security. Built in Sweden for EU rules.
Bookings, credits, attendance, trainer performance, and statistics — one clean view.
Works on any device. Add to home screen for a native app feel.
Beyond auto slots: switch on the weekly Planner to shape individual times, hold or reserve slots and publish each trainer's week — students only see the weeks you've published.
Sell lessons, packages and goods at the counter — cash, Swish, card or invoice — and every sale becomes a Swedish-compliant faktura with per-rate VAT, an unbroken number series, reminders and credit notes.
Each student has a clean ledger — a money balance and a lesson balance — with a full, itemised transaction history.
Export SIE4 or CSV to Fortnox or Visma, plus a period bookkeeping summary of sales, VAT and payments received.
Most schools juggle a spreadsheet, a booking tool, a card terminal and a separate invoicing app — then email the accountant. Schedify replaces that patchwork, keeps the tools you want, and lets you turn on more as you grow.
Scheduling, student & trainer records, credits, point-of-sale and invoicing live in one branded system — no more spreadsheets or copy-paste between apps.
Bookings sync to Google Calendar, iCal and Outlook; the books export as SIE4 or CSV straight to Fortnox or Visma. Schedify fits your accountant and your calendar — no rip-and-replace.
Start with booking and student management. Switch on advanced slot management, point-of-sale and invoicing when you're ready — the platform grows with you, at no extra setup.
One platform, three tailored experiences.
See your trainer's open slots. Book in one click.
See lessons left. Credits auto-refund on timely cancel.
Automatic email 2 hours before every session.
Past and upcoming sessions in one view. Export your data anytime.
Set weekly windows. Students can only book inside them.
Set a daily max. We block overbooking for you.
Completed, no-show, or cancelled — in two taps.
Who you're seeing, when, and any notes — at a glance.
Invite by email. Assign trainers. Grant credits.
Force-mark, adjust, log reasons. All audited.
Session length, lead time, cancellation, trainer caps — one panel.
Every change logged with timestamp and acting user.
One simple price per trainer seat — the whole platform, predictable and transparent. No setup fees, no lock-in.
Solo trainers and side-hustlers going digital.
Small teams running lessons at a steady pace.
Established businesses scaling their instructor team.
Networks and franchises with multiple locations.
All prices are excluding VAT. Month-to-month with no lock-in — cancel anytime from your admin dashboard. Every tier includes unlimited student volume under a fair-use policy agreed upon during onboarding. *Enterprise trainer capacity is also governed by that same fair-use policy.
Other platforms charge 2–3× more for the same features. We keep margin in your pocket.
If you run lessons, students, payments and invoices, Schedify runs the whole thing — one platform for the entire business.
Multi-instructor, lesson credits, körkort theory, attendance. GDPR-ready, Trafikverket-ready.
From 1-on-1 PT sessions to tennis lessons and group practice — live booking, prepaid bundles, auto-deduct. Focus on training, not admin.
Manage pool sessions for beginners, swim clubs, and adult lessons — prepaid lesson packs, group capacity caps, and automatic waitlists when classes fill up.
Ready to run your whole business in one place — or just exploring? Tell us about your setup and we'll show you how Schedify fits.
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